| Cargo | Administrative Coordinator |
| Publicado | 01 Aug 2026 |
| Expirado | 31 Aug 2026 |
| Empresa | Wishing Mountain Lda |
| Localização | Portugal | PT |
| Tipo de Contrato | Full Time |
Últimas informações de emprego de Wishing Mountain Lda para o cargo de Administrative Coordinator. If the Administrative Coordinator vaga em Portugal corresponde às suas qualificações, submeta a sua candidatura ou CV atualizado diretamente através do portal Jobkos.
Tenha em atenção que candidatar-se a um emprego exige o cumprimento de requisitos da empresa. Esperamos que a oportunidade em Wishing Mountain Lda para o cargo de Administrative Coordinator abaixo seja adequada ao seu perfil.
Administrative Coordinator is a full-time, on-site role based in Lisbon, responsible for coordinating the Empresa’s daily administrative, document-management, and office-support activities.
The role includes receiving, reviewing, scanning, organizing, and tracking physical and digital documentation, while ensuring that files are accurately recorded and properly prepared for the Seguinte stage of each process. The Administrative Coordinator will maintain up-to-date information in the Empresa’s management systems, monitor pending administrative tasks, and ensure that documents, correspondence, and internal records are handled efficiently and consistently.
The Administrative Coordinator will work closely with the operations team, lawyers, translators, external partners, couriers, suppliers, and service providers. The role involves coordinating incoming and outgoing mail, document shipments, filing, office logistics, receipts, and general administrative requirements.
The Cargo also includes supporting the preparation and organization of client files, confirming that required documents have been received, identifying missing or inconsistent information, and ensuring that files are ready for review, translation, submission, or further processing.
The Administrative Coordinator will monitor administrative milestones, application codes, submission dates, document requests, and other relevant updates. The role also requires following up on pending tasks, resolving routine operational issues, maintaining an organized and professional workplace, and contributing to improvements in internal procedures and workflows.
This Cargo requires a high level of accuracy, discretion, reliability, and ownership, as well as the ability to manage multiple administrative priorities independently in a fast-paced and highly confidential working environment.
Qualifications
Demonstrated experience in administration, office coordination, legal support, document management, operations, or another process-driven professional environment
Strong organizational and time-management skills, with the ability to manage multiple tasks, establish priorities, and meet deadlines consistently.
Exceptional attention to detail, with the ability to review documents, identify missing or inconsistent information, and maintain accurate physical and digital records. Experience managing incoming and outgoing correspondence, filing systems, courier services, document shipments, suppliers, receipts, and general office logistics.
Strong administrative and follow-up skills, with the ability to monitor pending tasks, document requests, submission dates, application updates, and internal deadlines.
Effective communication and interpersonal skills, with the ability to collaborate with employees, lawyers, translators, external partners, public authorities, couriers, suppliers, and service providers.
A proactive and solution-oriented approach, with the ability to identify administrative issues, resolve routine problems, and ensure that tasks continue moving forward.
Experience using spreadsheets, databases, cloud-based platforms, case-management systems, or other administrative business tools. Experience with Airtable is an advantage.
Prior experience in a legal office, consultancy, immigration or nationality services Empresa, or another regulated professional-services environment is an advantage.
Ability to handle sensitive client, legal, and business information with a high level of discretion and confidentiality. Ability to work independently, take responsibility for assigned tasks, and adapt to changing priorities and evolving operational needs.
Ability to work on-site in Lisbon on a full-time basis.
A bachelor’s degree in Administration, Management, Business, Law, or a related discipline, or equivalent relevant professional experience, is an advantage.
Fluency in Portuguese and English is required.
Knowledge of Hebrew is an advantage.
Após ler e compreender os critérios e requisitos mínimos explicados na informação da vaga Administrative Coordinator at the office Portugal acima, prepare de imediato os documentos de candidatura, tais como carta de apresentação, CV, cópia do diploma e outros anexos. Envie através do link 'Próxima Página' abaixo.
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